Supply Chain Assistant – National Position

About the role

The Supply Chain Assistant will support the Procurement and Logistics Officer and the Associate Procurement Officer in managing the resources and supply chain functions for the Sub‑Office in Koror, Palau. This national position involves coordinating procurement, asset management, and transportation activities to ensure timely delivery of goods and services.

Key responsibilities

• Receive, verify, and consolidate procurement requisition forms, ensuring compliance with the Purchase Authorization Matrix.
• Prepare tender documents, solicit bids, conduct bid analysis, and coordinate approvals and contract documentation.
• Monitor open requisitions, follow up on deliveries, and verify satisfactory receipt with the receiving unit.
• Review vendor invoices, prepare payment requests, and liaise with Finance for timely payments.
• Maintain physical and electronic procurement records and support periodic reporting.
• Conduct market surveys, evaluate new suppliers, and track contractual agreements for renewal.
• Manage property and asset records, warehousing, insurance, maintenance, and transportation logistics.
• Support coordination of driver movements, fuel consumption monitoring, and vehicle maintenance records.

Required profile

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or related field with at least two years of relevant experience, or high school diploma with four years of experience.
• Experience in procurement, logistics, vendor management, and asset management processes.
• Familiarity with IOM/UN procurement and logistics rules is an advantage.
• Fluency in English (oral and written); knowledge of Palauan is desirable.

Required skills

• High level of computer literacy.
• Excellent communication and negotiation abilities.
• Ability to prepare clear, concise reports and establish realistic resource requirements.